5 Best Event Planners in Calgary Guaranteed to Wow Your Guests
Our team was tasked with organizing the anniversary event that our company was throwing. To be honest, we were low-key panicking since we didn’t know where to start.
That’s when my coworker suggested we hire an event planner. Not only did they manage the budget and book the venue, but they also hooked us up with catering, lighting, and even one of Calgary’s top party bands.
Thanks to them, we were able to focus on the overall guest experience instead of drowning in tiny details. That situation made me realize that everybody needs a go-to event planner. Find yours from our list of the best ones in Calgary below!
How much do event planners charge in Calgary?
Event planners in Calgary usually charge $1,500 to $10,000 for full-service coordination. Day-of or month-of services often fall between $1,000 and $3,000.
Many professionals use a percentage-based model, taking 10% to 0% of the total event budget. For those needing smaller tasks or advice, hourly rates usually range from $75 to $250, depending on the planner’s experience.
1. The Event Planners
Address: Calgary
Phone: +1 403-953-5353
Business hours:
- Mon – Sun: Open 24 hours
True to their name, The Event Planners is focused on creating unforgettable wow moments that make an impact.
This company is known for handling corporate events, from intimate dinners and trade shows to huge conferences; they have the professional chops to pull them off.
Organizing huge nonprofit events is another niche: music or food festivals, speaker engagements, fashion shows—you name it. They understand that you need to focus when you’re working for a cause, so they manage all the logistics.
While it’s true that they work on a comparatively limited range of events, they make up for it by offering customizable packages based on your budget. We love that you don’t have to break the bank to get high-quality help.
Absolutely INCREDIBLE to work with
“I reached out to The Event Planners with a little bit less than two months until my event, and I needed full management support. Nadine was absolutely INCREDIBLE to work with, highly responsive, very thoughtful, and she understood the visual story that we wanted to convey perfectly and made my inspiration come to life. All the vendors that she contracted were also incredible to work with. Overall, I cannot recommend The Event Planners enough. Truly spectacular.” — Trisha Starostina, Google Review
Nadine’s attention to detail was very reassuring
“I contracted the Event Planners to help organize a function for our company, and we were blown away! Nadine’s attention to detail was very reassuring, and her responses were extremely prompt. Thanks again for making things so amazing and easy!” — Carmen Kemble, Google Review
2. The Event Group
Address: 2424 4 St SW, Suite #900
Phone: +1 403-543-1509
Business hours:
- Mon – Sun: Open 24 hours
Since 1977, The Event Group has been planning and developing events that make a statement and leave a lasting impression.
They’re known for setting up experimental experiences such as outdoor festivals, awards shows, and sporting events—not easy to pull off, but they make it happen.
A reason why they’re so capable is their extensive network of contacts. They have exclusive access to premier performers and keynote speakers that other companies simply can’t reach.
And since they work with their vendors on a regular basis, they can often snag sweet discounted rates you wouldn’t find elsewhere.
Unfortunately, we heard about their issue with responsiveness, or lack thereof. You might need a bit of patience when expecting a reply from them.
Event Group leaves no detail overlooked
“The Event Group, based out of CALGARY Alberta, has consistently gone above and beyond in bringing tremendous talent to our great city. Whether working for or not-for-profits to bring amazing talent to a fantastic venue or simply organizing an incredible team building event, handling all the little details to ensure success, The Event Group leaves no detail overlooked. Jerry Seinfeld, Alec Baldwin, amazing bands – the list goes on and on! You will not be disappointed.” — Fresh Kitchen Catering, Google Review
Hosted some amazing concerts and fundraisers
“The Event Group has hosted some amazing concerts and fundraisers in Calgary with marquis acts that are exceptionally well executed. I’ve enjoyed attending several of them and supporting the diverse causes that they assist. What a tremendous group of professionals making a difference in our community.” — Fraser Abbott, Google Review
3. OneWest Event Design & Production
Address: 8241 30 St SE Unit 1
Phone: +1 877-598-9378
Business hours:
- Mon – Fri: 9 AM–5 PM
OneWest has tackled thousands of events across Canada. For over ten years, their goal has been to transport guests to places they’ll be talking about for years.
To do this, they offer a wide range of event design services, which include concept development and detailed renderings. They even offer custom builds in-house if you want a really unique conversation piece.
As for the actual event production, no need to lift a finger—their team handles every single detail, from budgeting and permitting to lighting and staffing. Speaking of which, you might encounter rude staff members from time to time, as per former clients.
On the bright side, unlike other planners, they get involved with fund development and sponsorship. This is especially valuable for nonprofits or large-scale festivals that need to secure financial backing.
This team truly goes the extra mile
“This team truly goes the extra mile, which is what you want when planning any type of event. They have always gone above and beyond to ensure that our needs and vision are met within the allocated budget and constraints. It’s been 2 years since we’ve had the pleasure of partnering up with One West to build out our company vision, and I can honestly say it feels great knowing you have superstars who have your back! I’ve witnessed them work MAGIC to solve problems on the spot and do it with SMILES no matter how much pressure is involved. Huge shoutout to Renee, Dustin, and Alex- anyone would be so lucky to have you on their projects!” — Faye Ly, Google Review
They will make your life easier
“I have worked with One West on my events and event design for a number of years. Our relationship is very collaborative, but I am constantly astounded by the level of talent and service that they bring to the table. They not only make events beautiful, but they will make your life easier in the process!” — Jennifer James, Google Review
4. MORE Events Co
Address: 11012 Macleod Trl SE
Phone: +1 403-472-9264
Business hours:
- Mon – Fri: 9 AM–5 PM
Two decades of experience in designing and executing exceptional affairs have made MORE Events Co a go-to planner in the city.
Their local knowledge is obvious in their turnkey corporate event services. They’re able to easily set up not only the usual conferences but also retreats, golf tournaments, and even Stampede events.
You know they’re passionate about what they do when they’ve managed to impress known companies like Longshore Resources and Alzheimer Calgary.
That same level of care goes into their wedding planning, where they try their best to reflect your personal style. You can also choose from packages that suit different needs and budgets.
Overall, their planning services are top-tier—the only caveat we heard about is their inefficient day-of handlers.
Excellent attention to detail
“We were very fortunate to work with MORE Events to help us ring in our organization’s 20th Anniversary Gala. Hannah has excellent attention to detail, is incredibly organized, and coordinated multiple moving pieces to ensure our event came together seamlessly. She also helped us bring our new brand to life by incorporating our colours into all the decor and signage. Hannah’s hard work created a beautiful, professional, and memorable event.” — Workers Resource Centre, Google Review
She was key to our special day!!
“Hannah made our wedding so seamless and amazing! From helping provide valuable advice and recommendations throughout the planning process to managing the timeline and any hiccups throughout the night so that everything ran flawlessly, she was truly amazing! She dedicated so much time to going through every little detail with us and was always super helpful and responsive! She coordinated with all of our vendors and knew all the right questions to ask and details to iron out. Couldn’t recommend her more! She was key to our special day!!” — madeleine Goetz, Google Review
5. Jennifer James Events
Address: Calgary
Phone: +1 403-294-1644
Business hours:
- Mon – Fri: 9 AM–5 PM
Jennifer James has been at it for 20 years, and by “it” we mean producing amazing gatherings and celebrations across the city’s business landscape.
She begins by negotiating contracts and managing the nitty-gritty details, such as venue capacity and parking. Meticulously planning the logistics first will save you from headaches later on.
Next, her team collaborates with technical production teams that can handle complex A/V rigs, video projections, and even hybrid streaming. If you’re planning a TED Talk-type of thing or a live concert, you’re in good hands.
When the big day rolls around, they’re right in the trenches that oversee the entire thing—their staff makes sure to manage vendors and troubleshoot glitches.
As expected, high-end planning and execution are a bit pricey. But remember, you’re paying for decades of expertise.
They set us up perfectly from day one
“Jen is truly the best. She’s professional, hardworking, and genuinely committed to making your event everything you hoped for. She remembers every detail, stays incredibly organized, and keeps the whole process running smoothly. She led a major charity event for us, and thanks to her planning and guidance, we surpassed our fundraising goal by $65,000. That kind of success was largely due to her and her team — they set us up perfectly from day one. I highly recommend Jennifer James Events to anyone who wants a partner who really cares, shows up, and delivers every step of the way.” — Vanessa, Google Review
Every event detail is flawlessly executed
“Jennifer James Events exceeds all expectations! Her exceptional organizational skills ensure every event detail is flawlessly executed. Jennifer’s client-first approach makes you feel valued and heard throughout the entire process. She’s not just a planner; she’s a problem-solver, effortlessly tackling any challenge head-on. Her professionalism, passion, and creativity truly shine, making her events unforgettable. Highly recommend!” — Bobbi Turko, Google Review